- To do all the transactions by keeping the instructions in mind issued by the Chairman from time to time.
- To call upon the General meeting and the meetings of the committee & sub-committees as per the instructions of the Chairman.
- To remain present in the meeting of the Committee, Sub-Committees and the General meeting of the society and to make proper notes of its working in the Resolution books each kept separately.
- To receive and make payment of money on behalf of the society as per the Resolution of the Committee.
- To keep supervision on the work of the other employees of the society and to give necessary instructions to them.
- To place the monthly accounts, details of the expenditures and development report in regard the constructions of buildings and its repairing etc. for routine approval.
- To provide the required information to the members and others.
- By getting the rectification report of the Audit note, Verification note etc. immediately and to place the same before the Committee for approval and to send the same to the concerned within the prescribed time.
- To write the accounts of the Society daily with accuracy in the daybook / Rojmel and to make signature in it.
- To keep the cash balance on hand within the limit fixed.
- To recover the due instalments from the members and to recover the other due amounts of demands and if the same do not come within prescribed time limit then, to place the report before the Committee with his opinion to take legal action against them and to take onward action as per the resolution passed in the Committee in this regard.
- To sign on the Share certificates, documents and agreements and in Bank accounts etc. along with the signature of the Chairman and/or with the member of the Committee so authorised for the same and to make the signature for and on behalf of the society till the other Committee gives the authority.
- To do the works of the Society as the Committee decides.
- The rectification report of the Audit report, as per the Section 85 of the Gujarat Co-operative Societies Act, shall be sent by the Secretary to the concerned auditor within one month from the receipt of Audit observation. In case of default then it will be the personal responsibility of the Secretary.
- Being an authorised person, to sign on behalf of the society on applications, receipts, agreements, writings, documents, tenders etc.
Published by Sanjay Mandavia
Buyers Credit & Suppliers Credit Consultant
// Cooperative Society Compliance, Taxation and Accounting
View all posts by Sanjay Mandavia
Gujarat Cooperative Societies 
Cani have format of NOC from society and for what purpose NOC can be issues
Written application from flat owner for NOC is require for issuing NOC
It is a process oriented thing. I suggest a written request should be collected
Can any person be a secretary or chairman or committee members in Co operative housing or service society, if he is not the owner of his property and his wife is owner of flat or tenament in the society.
No. Only a member (Owner of property) is eligible to become a committee member. Only committee member is elegible to become Chairman, Secretary or any other post
Is It Also Applicable To The Association Registered As Bombay Non-Trading Corporation Act,1959?
Hello,
Can you kindly share that under which provisions of law a housing service society is framed? And also kindly share that who all can become a member of such service society.
We have a vacancy for the post of secretary, how long can we continue without a secretary while chairman is managing all the activities.
Chairman and Secretary are only two positions which have been defined in Byelaws with their work roles. Incase of any of this position gets vacant, it has to be filled by existing committee members in the next committee meeting.
Thanks for quick response. However none of tge committee members are willing to become the secretary, nor any society member is ready. Can we continue without a secretary, and for how long. which rule or law states the mandatory position of a secretary, and we can use this to persuade the committee members to appoint a secretary. Please advise.
Article: Duties and Responsibilities of the Secretary as per byelaws. In absence of Secretary, non of the below function can be conducted.
A few ladies want to use our club house hall for a commercial activity by paying charges fixed for private functions.
Our rules are silent on use for commercial purposes.
Can tthe managing committee frame rules to not allow commercial activity
Can we refuse them permission as ours is a purely residential society
Commercial Activity – clarifty what exact activity
If same is restricted to members of society: Should be part of adminstrative rules
If same invoice Outside people visiting: This activity can be restricted as property is jointly held by all members.
can society member be a part of managing committee if he still didn’t reside in that society?
There no regulation stopping him from being committee member