How to Get a Duplicate Share Certificate of a Cooperative Society

Share certificate is issued by Society to the rightful owner in the co-operative society at the time of society formation. It has an unique number that indicates the name of the member, the number of shares issued, and the value paid. With change in ownership, the share certificate is transferred to new owner.

What happens when Share Certificate is lost / stolen

Cooperative Society Act, Rules or Byelaws does not specify the process to be followed by Society / Member incase share certificate is lost. This article explains list of documents to be submitted by members and process to be followed by committee for issuance of Duplicate Share Certificate of Cooperative Society.

Step 1: Members 

• File FIR
• Give public notice in News Paper

Step 2: Submit Documents to Society

• Request Letter
• FIR copy
• Paper copy of notice advertisement
• Indemnity Bond on Rs. 300 stamp paper
• Sale Deed / Index copy
• Photo copy of old Share Certificate if available with member
• ID Proof and Address proof of member
• Cheque of duplicate Share Certificate issuance charges

Step 3: Society / Committee Member

• Wait for 15 days from the Public notice
• Verify the documents submitted by member
• Pass a resolution in committee meeting for issuance of Duplicate Certificate

Step 4 : Operational

• New certificate is issued to member with same details as original certificate
• It is stamped with Duplicate Stamp
• File the documents received from member for future reference

Formats

1. Application for lodging a FIR with Local Police station
2. Request letter from the member for issuance of Duplicate Share Certificate
3. Indemnity Bond duly notarized to be furnished by a member on stamp paper / Franking of Rs 300
4. Public Notice

What happens when Share Certificate is soiled, burnt, torn, disfigured

Step 1: Submit Documents to Society

• Request Letter
• Original Share Certificate
• Indemnity Bond on Rs. 300 stamp paper
• Sale Deed / Index copy
• ID Proof and Address proof of member
• Cheque of duplicate Share Certificate issuance charges

Step 2: Society / Committee Member

• Verify the documents submitted by member
• Pass a resolution in committee meeting for issuance of Duplicate Certificate

Step 3: Operational

• New certificate is issued to member with same details as original certificate
• It is stamped with Duplicate Stamp
• File the documents received from member for future reference

Formats

1. Request letter Duplicate Share Certificate – Soiled-Burnt -Torn
2. Indemnity Bond duly notarized to be furnished by a member on stamp paper of Rs 300