Share certificate is issued by Society to the rightful owner in the co-operative society at the time of society formation. It has an unique number that indicates the name of the member, the number of shares issued, and the value paid. With change in ownership, the share certificate is transferred to new owner.
What happens when Share Certificate is lost / stolen
Cooperative Society Act, Rules or Byelaws does not specify the process to be followed by Society / Member incase share certificate is lost. This article explains list of documents to be submitted by members and process to be followed by committee for issuance of Duplicate Share Certificate of Cooperative Society.
Step 1: Members
- File FIR
- Give public notice in News Paper
Step 2: Submit Documents to Society
- Request Letter
- FIR copy
- Paper copy of notice advertisement
- Indemnity Bond on Rs. 300 stamp paper
- Sale Deed / Index copy
- Photo copy of old Share Certificate if available with member
- ID Proof and Address proof of member
- Cheque of duplicate Share Certificate issuance charges
Step 3: Society / Committee Member
- Wait for 15 days from the Public notice
- Verify the documents submitted by member
- Pass a resolution in committee meeting for issuance of Duplicate Certificate
Step 4 : Operational
- New certificate is issued to member with same details as original certificate
- It is stamped with Duplicate Stamp
- File the documents received from member for future reference
Formats
- Application for lodging a FIR with Local Police station
- Request letter from the member for issuance of Duplicate Share Certificate
- Indemnity Bond duly notarized to be furnished by a member on stamp paper / Franking of Rs 300
- Public Notice
What happens when Share Certificate is soiled, burnt, torn, disfigured
Step 1: Submit Documents to Society
- Request Letter
- Original Share Certificate
- Indemnity Bond on Rs. 300 stamp paper
- Sale Deed / Index copy
- ID Proof and Address proof of member
- Cheque of duplicate Share Certificate issuance charges
Step 2: Society / Committee Member
- Verify the documents submitted by member
- Pass a resolution in committee meeting for issuance of Duplicate Certificate
Step 3: Operational
- New certificate is issued to member with same details as original certificate
- It is stamped with Duplicate Stamp
- File the documents received from member for future reference
Gujarat Cooperative Societies 
Hello sir,
We had formed a new co. Op. Hsg. Service society ltd. In Gujarat. We had car parking facility in flats area. We want to make new rules for car parking. In new rules we want to give car parking facility to flat owner in flat parking area and tenants to parking area in common road area. Whether can v do such things and what is the procedure for it?
There are multiple supreme court judgement and RERA judgement where parking cannot be sold by developer. But for the convenience of members, parking is alloted to all members by the developer.
Allocation of parking cannot be changed just for the sake that it is allocated to flats occupied by owners and thus resulting in opening up the door for litigation.
Our suggestion, do not have any changes to parking unless there is some gross mall practise done while allocation of parking.
hello sir,i am from ahemdabad,our share certificate is misplaced/lost by a long time which was named to my late father. now we want to re-issue the share certificate on my mother’s name as my father was passed away in 2013 & also to clear any matter of conclift during the future when we will have to sell the property.
what we can do exactly to get the certi.? Also what steps we can take against the chairperson of society if he/she does not asist/correspond us properly during the process ?
Please refer article “How to Get a Duplicate Share Certificate of a Cooperative Society” and “Share Transfer on Death of Member Without Nomination“
Ok,Got It Just Want To Ask What Amount Of Expenditure We Have To Make In This Whole Process?(Approx.)